Legal Secretary vacancy at Road Accident Fund
Closing date for applications: 31 January 2025
Legal Secretary vacancy at Road Accident Fund
Purpose of the job: The Legal Secretary (High Court) is responsible to provide administrative support to the Legal Services Department and to ensure the day-to-day functioning of the office.
Key Performance Areas
Legal Secretarial Administration
- Prepare court statements and forms that Attorneys will need in court.
- Dictate Attorney’s audio files and written notes.
- Transcribe and proofread legal documents.
- Index and update pleadings and discovery binders.
- Collect and deliver documents.
- Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.
Standard, Process and Procedure Maintenance
- Ensure a strategy framework is maintained by required standards
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control
- Provide administrative support to the strategy and reporting office by RAF policies and procedures
Quality Assurance Activities
- Maintain up-to-date written documentation and policies related to the organisation’s business activities
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- Water and Wastewater Treatment Process Operations Learnership Programme
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Office Management
- Mantain correspondence, filing, telephonic queries and provide general administration support to the office
- Maintain strict confidentiality in all matters relating to the office
- Make follow-ups on outstanding matters on behalf of the Legal Services department in the office
- Ensure all office requests are handled and responded to within set timelines
- Ensure availability of stationery within the department
Meeting and Diary Management
- Arrange meetings on behalf of the Legal Services Department.
- Take minutes and distribute these in accordance to set governance standards.
- Mantain follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
- Schedule appointments with internal and external stakeholders as and when required.
Document Control
- Ensure that the filing system is always up-to-date and functional
- Collate court rolls received from the Registrar for the responsible court divisions, update references and distribute to state attorneys
- Manage the retrieval of information at all times as requested in the office
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately
- Collate all the court directives and update on the court directives database
- Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly
Qualifications and Experience
- National Diploma in Business Administration/Law related qualification
- Relevant 2 years’ experience in a business/law administration related environment
Technical and Behavioural Competencies Required
- Planning, organisation and coordinating
- Personal mastery
- Emotional wisdom and decision making
- Ethics and values
- Client service orientation
- Computer literacy in MS Word, Excel, PowerPoint, outlook, etc
- Good understanding of all RAF systems and procedures
- Proficiency in English and one other official language
- Excellent planning and organisational skills
- Dependable and trustworthy
- Good communication skills
- Interpersonal relations
- Good administrative skills
- Research skills
- Writing skills
- Dairy and Court roll management
How to apply
NB: RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs.