Legal Secretary vacancy at Road Accident Fund

Legal Secretary vacancy at Road Accident Fund

Closing date for applications: 31 January 2025

Legal Secretary vacancy at Road Accident Fund

Purpose of the job: The Legal Secretary (High Court) is responsible to provide administrative support to the Legal Services Department and to ensure the day-to-day functioning of the office.

Key Performance Areas

Legal Secretarial Administration

  • Prepare court statements and forms that Attorneys will need in court.
  • Dictate Attorney’s audio files and written notes.
  • Transcribe and proofread legal documents.
  • Index and update pleadings and discovery binders.
  • Collect and deliver documents.
  • Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.

Standard, Process and Procedure Maintenance

  • Ensure a strategy framework is maintained by required standards
  • Keep abreast of internal standards and business goals to ensure adherence to sound internal control
  • Provide administrative support to the strategy and reporting office by RAF policies and procedures

Quality Assurance Activities

  • Maintain up-to-date written documentation and policies related to the organisation’s business activities

RELATED OPPORTUNITIES:

Office Management

  • Mantain correspondence, filing, telephonic queries and provide general administration support to the office
  • Maintain strict confidentiality in all matters relating to the office
  • Make follow-ups on outstanding matters on behalf of the Legal Services department in the office
  • Ensure all office requests are handled and responded to within set timelines
  • Ensure availability of stationery within the department

Meeting and Diary Management

  • Arrange meetings on behalf of the Legal Services Department.
  • Take minutes and distribute these in accordance to set governance standards.
  • Mantain follow-up plan on meeting resolutions and matters outstanding.
  • Ensure confirmation of meetings and management of team diaries.
  • Schedule appointments with internal and external stakeholders as and when required.

Document Control

  • Ensure that the filing system is always up-to-date and functional
  • Collate court rolls received from the Registrar for the responsible court divisions, update references and distribute to state attorneys
  • Manage the retrieval of information at all times as requested in the office
  • Ensure confidentiality of all documents under control and that documentation reaches the intended recipients
  • Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately
  • Collate all the court directives and update on the court directives database
  • Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly

Qualifications and Experience

  • National Diploma in Business Administration/Law related qualification
  • Relevant 2 years’ experience in a business/law administration related environment

Technical and Behavioural Competencies Required

  • Planning, organisation and coordinating
  • Personal mastery
  • Emotional wisdom and decision making
  • Ethics and values
  • Client service orientation
  • Computer literacy in MS Word, Excel, PowerPoint, outlook, etc
  • Good understanding of all RAF systems and procedures
  • Proficiency in English and one other official language
  • Excellent planning and organisational skills
  • Dependable and trustworthy
  • Good communication skills
  • Interpersonal relations
  • Good administrative skills
  • Research skills
  • Writing skills
  • Dairy and Court roll management

How to apply

CLICK HERE TO APPLY ONLINE

NB: RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs.

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