The Department of Defence is inviting suitably qualified applicants to apply for Three (3) Senior Secretary vacancy.
Closing date for applications: 30 June 2025
Three (3) Senior Secretary vacancy at Department of Defence
- SENIOR SECRETARY GRADE II
- REF NO: CDHRM/21/20/25
- Chief Directorate: Human Resource Management
- SALARY: R228 321 – R268 950 per annum (Level 05)
- CENTRE: Pretoria
REQUIREMENTS:
- A minimum of Grade 12/NQF Level 4.
- Secretarial experience will be an advantage.
- Special requirements (skills needed): Language skills and the ability to communication well with people at different levels.
- Computer literate (MS Word, Excel and Power Point) and good telephone etiquette.
- Sound organisational skills.
- Good inter-personal skills.
- High level of reliability.
- Good communication skills.
- Ability to act with tact and discretion.
DUTIES:
- Provide a secretarial support service to the Director.
- Receive telephone calls and refers the calls to the correct role.
- Record appointments and events in the dairy of the Director.
- Operate office equipment like fax and photocopying machine.
- Liaises with travelling agencies to make travelling arrangements for Chief Director.
- Processes travel and subsistence claims for Director.
- Follow up the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Director endorsed the accommodation prior confirmation.
- Arrange meetings and events for Director.
- Book venues, invites role player, organise refreshments and set up schedules for meetings and events.
- Process all invoices that emanate from activities of the work of the Director.
- Records basic minutes of the meetings of the Director.
- Draft routine correspondence and reports.
- Establish and maintain filing system in the office of the Director.
- Administers matters like the leave for the Director.
- Handle the procurement of standard items like stationary, refreshments etc.
- Collect all relevant documents to enable the Director to prepare for meetings.
- Manage the correspondences in and out of the Director’s office.
- Ensure that documents submitted for the Director’s approval adhere to set norms and standards.
- Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director.
- Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.
ENQUIRIES: Mr M. de Wit Tel No: (012) 339 5316
APPLICATIONS:
Department of Defence, Chief Directorate Human Resource Management, Private Bag X976, Pretoria, 0001, may hand delivered to: Bank of Lisbon Building, 400 Paul Kruger Street, Pretoria, 0001 or email to: dhrcm.staffing@dod.mil.za
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