Registry Clerk vacancy at the Department of Sport, Recreation, Arts and Culture

The Department of Sport, Recreation, Arts and Culture is inviting suitably qualified applicants to apply for Registry Clerk vacancy.

Closing date for applications: 11 July 2025

REGISTRY CLERK: OFFICE OF THE MEC

• REF: DSRAC 08/06/2025
• SALARY: R228 321 – R268 950 per annum (Level 05) (An all-inclusive remuneration)
• CENTRE: Head Office (Qonce)

REQUIREMENTS:

• National Senior Certificate with no work experience required.
• A Diploma/Degree (NQF level 6/7) in Record Management will be an added advantage.
• Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in Good written and verbal communication.
• Acceptable report writing skills.
• Computer literacy.
• Ability to ensure maximum level of confidentiality.
• A valid driving license will be an added advantage.

DUTIES:

• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail / files.
• Handle incoming and outgoing correspondence.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filing and record management services.
• Opening and close files according to record classification system.
• Filing / storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function.
• Open and maintain franking machine register.
• Frank post, record money and update register daily.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open and maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in
  register.
• Keep daily record of number of letters franked.
• Process documents for archiving and / disposal.
• Electronic scanning files.
• Sort and packages files for archives and distribution.
• Compile list of all documents to be archived and submit to the supervisor.
• Keep records for archived documents.

ENQUIRIES: M. Cezula Tel No: 043 492 1400 (Qonce)
e- Recruitment Technical Enquiries – recruitment@ecsrac.gov.za

APPLICATIONS:

Submit Applications Via One Of The Options Below: Via the provincial erecruitment system which is available on https://erecruitment.ecotp.gov.za. The e-recruitment system closes at 23: 59 on the closing date.

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