General Office Assistant / Secretary vacancy at Department of Public Works and Infrastructure

The Department of Public Works and Infrastructure invites suitable qualified applicants to apply General Office Assistant / Secretary vacancy.

Closing date for applications: 24 October 2025

General Office Assistant / Secretary vacancy at Department of Public Works and Infrastructure

• SECRETARY: DIRECTOR RESEARCH REF NO: PWI 25/35
• SALARY: R228 321.per annum (Level 5)
• CENTRE: Bloemfontein

REQUIREMENTS:

• Applicants must be in possession of an appropriate NQF level 4 but preferably a Post Matric Qualification.

Competency:

• Secretarial and typing experience.
• Knowledge of Telephonic etiquette.
• Records Management and Office administration.
• Language skills and the ability to communicate well with people at different levels.
• High level of reliability.
• Basic written communication skills.
• Computer literacy.
• Sound organizing skills.
• Good people skills.
• Ability to act with tact and discretion.
• Good grooming and presentation.

DUTIES:

• Receives telephone calls and refers the calls to the correct role players if not meant for the Director. In the process the jobholder should finalise some enquiries.
• Records the engagements of the Director.
• Compile realistic schedules of appointments.
• Types documents for the Director and other staff within the unit.
• Operates and ensures that the office equipment, e.g photocopier and shredding machine are in good working order.
• Provide a clerical support to the Director.
• Liaise with travel agencies to make travel arrangements.
• Checks the arrangements when the relevant documents are received.
• Arranges meetings and events for the Director and the staff in the unit.
• Identifies venues, invite role players, organises refreshments and sets up schedules for meetings and events.
• Processes the travel and subsistence claims for the unit.
• Process all invoices that emanate from the activities of the work of the Director.
• Records basic minutes of the meetings of the Director where required.
• Drafts routine correspondence and reports.
• Does filing of documents for the Director and the unit where required. Administers matters
  like the leave registers and telephone accounts. Receives, records and
  distributes all incoming and outgoing documents. Handles the procurement of
  standard items like stationary, refreshments, etc. Collects all relevant
  documents to enable the Manager to prepare for meetings.

ENQUIRIES: Mr S Menye – Tel number: 051 492 1747

APPLICATIONS:

Applications must be submitted electronically via email to: erecruitmentfspwi01@fsworks.gov.za

Also Check: Permanent Stores Administration Clerk vacancy at the Department of Health