Permanent Office Assistant / Secretary vacancy at the Department of Defence

The Department of Defence invites suitable qualified applicants to apply for Permanent Office Assistant / Secretary vacancy.

Closing date for applications: 12 December 2025

Permanent Office Assistant / Secretary vacancy at the Department of Defence

• SECRETARY REF NO: INTFMNHQ/02/43/25/3
• SALARY: R228 321 – R268 950 per annum (Level 05)
• CENTRE: SA Army Intelligence Formation, Pretoria

REQUIREMENTS:

• A minimum of Grade 12 (NQF Level 4) or equivalent. No experience required.

Special requirements (Skills needed):

• Computer Literate (MS Word, Power Point, Access and Excel),
• Good communication skills (written and verbal).
• Proficiency language in English.
• Organising and planning skills, good interpersonal skills, problem solving and analytical skills.
• Ability to work independently.
• Events management and the ability to manage various databases for record keeping.

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DUTIES:

• Provide a secretarial support services to GOC SA Army Intelligence Formation.
• Arrange weekly and monthly meetings, appointments and other work related engagements.
• Compile agenda and write minutes during meetings.
• Write routine notes, memos, letters and reports.
• Screen incoming and outgoing calls in the office.
• Manage incoming and outgoing correspondences and maintain proper record keeping for the GOC.
• Create various databases for record keeping.
• Handle travel and accommodation arrangements, and subsequent claims for the GOC.
• Manage the work attendance and leave register of the Command Division.
• Introduce new ideas to improve existing filing, tasking and document tracking processes.
• Develop and maintain an up to date database of internal and external stakeholders.
• Handle petty cash payments for the Command Division (purchase stationary and refreshments).
• Provide high quality typing service to the GOC.
• Deal with classified files and documents.
• Arrange for visitors authorisation and parking.
• Contribute positively to building a high performing team within the Command Division.

ENQUIRIES: Major W. Theron/Captain M.C. Baloyi Tel No: (012) 355 2709/2729

APPLICATIONS:

SA Army Intelligence Formation, Private Bag X172, Pretoria, 0001 or may be hand-delivered at SA Army Intelligence Formation, Corner of Patriot and Koraalboom Street, Sebokeng Building, Pretoria, 0001.or email to: Koos.Mahlangu@dod.mil.za

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