Road Accident Fund invites suitably qualified applicants to apply for 7 Legal Secretary vacancies.
Closing date: 04 March 2025
Legal Secretary vacancies at Road Accident Fund
Locations:
- East London (2 positions)
- Gqeberha (2 positions)
- Mthatha (3 positions)
Purpose
The Legal secretary (High court) is responsible to provide administrative support to the legal services department and to ensure the day-to-day functioning of the office.
Key performance areas
Legal secretarial administration
- Prepare court statements and forms that attorneys will need in court
- Dictate attorney’s audio files and written notes
- Transcribe and proofread legal documents
- Index and update pleadings and discovery binders
- Collect and deliver documents
- Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.
Standard, process and procedure maintenance
- Ensure a strategy framework is maintained by required standards
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control
- Provide administrative support to the strategy and reporting office by RAF policies and procedures
Quality assurance activities
- Maintain up-to-date written documentation and policies related to the organization’s business activities.
Office Management
- Maintain correspondence, filing, telephonic queries and provide general administration support to the office.
- Maintain strict confidentiality in all matters relating to the office.
- Make follow-ups on outstanding matters on behalf of the legal services department in the office.
- Ensure all office requests are handled and responded to within set timelines.
- Ensure availability if stationery within the department.
Meeting and diary management
- Arrange meetings on behalf of the Legal Services department.
- Take minutes and distribute these in accordance to set governance standards.
- Maintain follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
- Schedule appointments with internal and external stakeholders as and when required.
Document control
- Ensure that the filing system is always up-to-date and functional.
- Collate court rolls received from the registrar for the responsible court divisions, update references and distribute to state attorneys.
- Manage the retrieval of information at all times as requested in the office.
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
- Collate all the court directives and update on the court directives database.
- Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly.
Also Check: Management Level vacancies at SABC
Qualifications and experience
- National Diploma in Business Administration/Law related qualification.
- Relevant 2 years’ experience in a business/law administration related environment.
Technical and behavioural competencies
- Computer literacy in MS Word, Excel, Powerpoint, Outlook, etc.
- Good understanding of all RAF systems and procedures
- Proficiency in English and one other official language
- Excellent planning and organisational skills
- Dependable and trustworthy
- Good communication skills
- Interpersonal relations
- Good administrative skills
- Research skills
- Writing skills
- Diary and court roll management
- Planning, organisation and coordinating
- Personal mastery
- Emotional wisdom and decision making
- Ethics and values
- Client service orientation
How to apply
Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.
